Everything you need to "know before you show". Please note that this page is constantly being updated and for the best information, you should check back periodically.
Welcome to your Vendor Kit!
Please use the following links and drop down menus to learn more about what you need to do to prepare for the show. The Vendor Kit manual is linked below, and more forms & information are located within the drop down menus. Everything is a click away! Vendor Kits are not mailed. If you need assistance before, during, or after the show, please click hereto contact a member of the show team.
2027 July Affair of the Heart Tulsa Vendor Manual - COMING SOON
You'll find show dates & hours and move-in/move-out dates & hours on the manual linked above. Please note the Vendor Kit and Vendor Manual are updated frequently, so please check back closer to the show for the most up-to-date information.
Quick Dates & Times Reference (Show Days, Set-Up, & Tear-Down)
For complete details on set-up, move-out, and show days, please be sure to read the Vendor Kit Manual linked above in full.
SHOW DATES & HOURS
Friday, July 16, 2027: 9 AM – 6 PM
Saturday, July 17, 2027: 9 AM – 6 PM
Sunday, July 18, 2027: 11 AM – 5 PM
SET-UP/MOVE-IN DATE & HOURS
Thursday, July 15, 2027: 9 AM - 7 PM
TEAR-DOWN/MOVE-OUT DATE & HOURS
Sunday, July 18, 2027: 5:01 PM - 8 PM
Check-In at the Show Office
You will need to check-in at the Show Office onsite before 7 PM on Thursday prior to the show. You will pick up your wristbands here and can stop by anytime you have a question. Look for the Show Office sign!
Vendor Wristbands
All vendors are required to wear a vendor wristband for entry and exit to the show expect during move-in and move-out.
Vendor wristbands can be picked up in the show office. Wristbands provide entrance to the show.
The size of your booth determines the number of wristbands you’ll receive in your packet: 10x10 & 10x20 = 2 wristbands 10x30 = 3 wristbands 10x40 = 4 wristbands Over 400 sq. ft. 1 wristband per 100 sq. ft.
You may purchase additional wristbands for $13 each (debit/credit only, no cash).
Midwest Trade Show Unlimited Order Form (Pipe & Drape Orders, Table & Chair Rentals, & more)
Midwest Trade Show Unlimited Order Form - Coming soon
Food & Beverage Vendors: Action Required - Due by Monday, June 21, 2027
You will need to submit your COI (Certificate of Insurance, more info below), Health Department
License/Facility # (if applicable), and your electrical needs or notice you don't need electricity to Rachel Whitmire, Rachelw@mpeshows.com, upon booking in the show. All this information can be submitted using the form linked at the top of this section.
For the COI, the certificate holder should be:
Marketplace Events LLC
2000 Auburn Dr, Suite 200 Beachwood, OH 44122
And please list the following as additionally insured: Tulsa County Public Facilities Authority and ExpoSERVE Management Corporation
Dates for the COI must cover the move-in to move-out period.
Please be on the lookout for an email from the Oklahoma Tax Commission the week before the show regarding the pin and account numbers you will need to report your sales. Please direct all questions regarding taxes and that email to Chrishelle Bruner at the Oklahoma Tax Commission, (405) 522-6273 or SpecialEvents@tax.ok.gov.
COI - Show Insurance - A simple way to establish insurance for the show.
Show Insurance Made Easy - A simple way to establish insurance for the show. Click HERE
A few things to be aware of:
Vendors will have to pick the show from a drop-down list that includes shows other than just those run by MPE.
Marketplace Events is not selling this insurance and doesn’t profit from it in any way. This is simply a resource for those vendors who don’t already have the required insurance coverage per their contracts.
The Insurance clause is #5 on the Terms and Conditions page of all booth space contracts. You may use any insurance company for insurance but it must meet the following requirements:
Comprehensive General Liability and All Risk Property insurance
Coverage must be from the start of move in to the end of move out
Coverage of at least $1,000,000 for each separate occurrence
Name Marketplace Events LLC and the venue as additional insured
Provide a copy of the certificate of insurance (COI) to MPE if requested
Food & Beverages Vendors:
For the COI, per contract please list the following as additionally insured:
Tulsa County Public Facilities Authority and ExpoSERVE Management Corporation
The COI Certificate Holder should be:
Marketplace Events, LLC
2000 Auburn Dr, Suite 200
Beachwood, OH 44122
Show Participant Giveaway Guidelines
Giveaways can be a great way to attract visitors and engage attendees at your booth. Please review the Show Participant Giveaway Guidelines for important information on eligible promotions, event policies, and any required approvals before conducting a giveaway.
Including assets mentioning your participation in the show either through your existing email marketing efforts or by adding a small banner to your website is a great, free way to invite potential customers to meet you face-to-face on our show floor.
Click Here for the 2026 Digital Marketing Kit (which includes social assets and other digital marketing assets.
Facebook Event Reminder:
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Events. This helps us manage ticket sales for the event, and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies' Facebook page and we can add you as a co-host to the official event.
Check back soon for the Facebook Event for July 2026.
Vendor Parking Map
Loaders
We are scheduling a couple loaders to work the show for Thursday move-in between 9am-7pm & Sunday move-out starting at 5pm. Please request a loader with your section worker. Availability is first come, first served and not guaranteed. Loaders work primarily for vendor tips.
Partner Hotel
Hilton Garden Inn Tulsa Midtown 4518 E. Skelly Drive, Tulsa, Oklahoma 74135 (918) 878-7777 Rate: $120.00 (+ taxes/fees Book here to secure this special rate! Available while inventory lasts, first come, first served.
Enhance Your Online Exhibitor Listing
Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing until ONE
day after the show commences.
If you have any questions regarding the online vendor listing or do not receive the link, please email our digital support rep, JenK@mpeshows.com.
As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists. There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.
We are committed to accessibility and welcome Service Animals on our show sites, subject to the following guidelines. These guidelines are in place to ensure everyone's safety and comfort. If you have any questions about whether your animal will be permitted on-site, please email the Show Manager prior to move-in.
Eligibility. Service Animals are generally permitted at our shows. Under the ADA regulations, a Service Animal is a dog that is individually trained to do work or perform tasks for a person with disabilities. To bring a dog on-site, the dog owner must be willing to answer the following questions:
Is the dog a service animal required because of a disability, and
What work or task has the dog been trained to perform?
Limitations. Emotional support animals are not necessarily “Service Animals.” While an animal might provide comfort and emotional support for its owner, we are unable to permit the animal on the show site if it does not meet the criteria above.
Behavior Expectations. Individuals who use Service Animals must always retain control of their animals and should keep them on a leash or harness while on-site. If a Service Animal is required to be off-leash due to the nature of the disability, this will need to be cleared with the Show Manager. Further, Service Animals must be housebroken and are required to behave and not bark, growl, jump on, or lunge at others. MPE may take corrective action if the Service Animal is not behaving appropriately, up to and including the removal of the service animal from the show.
Thank you for helping us maintain a safe and accessible show site environment.
MPE Exhibit/Product Acceptability Standards For 2025 (USA)
Effective January 1, 2024. Marketplace Events (MPE) acceptability standards do not permit political candidates, parties or other groups promoting issues or ballot initiatives to participate as exhibitors. In addition, the display or sale of any products or services that are political/partisan in nature or that can be interpreted to promote, incite, or glorify hatred, violence, racial, sexual, or religious intolerance are prohibited. MPE’s judgment in applying these standards will be final.
MPE shows are welcoming environments built solely to encourage face-to-face commerce. Creating respectful, safe marketplaces where our attendees and exhibitors can come together to learn, shop, compare pricing and do business together is our highest priority. MPE maintains these policies to ensure hospitable experiences for all attendees and exhibitors.
MPE Political Policy
MPE prohibits political candidates, political parties, and organizations advocating for ballot initiatives or political issues from exhibiting at US consumer home and holiday shows. MPE also prohibits the display or sale of products or services that are political or partisan in nature, or that may reasonably be understood to promote, incite, or glorify hatred, violence, or racial, sexual, or religious intolerance. MPE reserves the right to interpret and apply these standards in its sole discretion, and its determinations shall be final.
MPE shows are intended to provide welcoming, in-person commerce experiences. Our priority is to maintain respectful, safe marketplaces where attendees and exhibitors can gather to learn, shop, compare offerings, and conduct business. These standards are designed to support an inclusive and professional environment for all participants. This policy is effective January 1, 2024, for all U.S. shows.
