2025 VENDOR KIT

Everything you need to "know before you show". Please note that this page is constantly being updated and for the best information, you should check back periodically.

SCAM ALERT FOR VENDORS

As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists.

Welcome to your Vendor Kit!

Please use the following links to learn more about what you need to do to prepare for the show. If you need assistance before, during, or after the show, please click here to contact a member of the show team.

CLICK HERE - 2025 Affair of the Heart Tulsa July Vendor Kit

Midwest Decorating Backdrop Order Form - Early Bird Discount orders with payment must be received no later than: 12:00pm on Friday, June 27, 2025. All pre-orders and pre-order payments must reach their office no later than: 12:00pm on Thursday, July 3, 2025. Orders AFTER 12:00pm Thursday, July 3, 2025 must be made in person at the Midwest Decorating Co. desk during vendor setup at show site. For questions about orders or how to order, please contact Midwest Decorating at 918.584.0988 or orders@midwest-expo.com.

Food Vendor Electric Needs Form - Due no later than Monday, June 23, 2025

Expo Square WIFI Order Instructions

Expo Square RV Park

INSURANCE

Show Insurance Made Easy - A simple way to establish insurance for the show. Click HERE

A few things to be aware of:

Vendors will have to pick the show from a drop-down list that includes shows other than just those run by MPE.
Marketplace Events is not selling this insurance and doesn’t profit from it in any way. This is simply a resource for those vendors who don’t already have the required insurance coverage per their contracts.

The Insurance clause is #5 on the Terms and Conditions page of all booth space contracts. You may use any insurance company for insurance but it must meet the following requirements:

Comprehensive General Liability and All Risk Property insurance
Coverage must be from the start of move in to the end of move out
Coverage of at least $1,000,000 for each separate occurrence
Name Marketplace Events LLC and the venue as additional insured
Provide a copy of the certificate of insurance (COI) to MPE if requested

IMPORTANT TAX INFORMATION

Please be on the lookout for an email from the Oklahoma Tax Commission the week before the show regarding the pin and account numbers you will need to report your sales. Please direct all questions regarding taxes and that email to Chrishelle Bruner at the Oklahoma Tax Commission, (405) 522-6273 or SpecialEvents@tax.ok.gov.

SOCIAL MEDIA

Share your show pics and celebrations with us.

Hashtags: #AOTH #AffairOfTheHeart

In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager with your companies’ Facebook page and we can add you as a co-host to the official event.

Click Here for a short video on tips for using social media at the show.

Click Here for the Facebook Event.

Click Here to go to the Social Media Marketing Kit.

SCAM WARNING

There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.

CLICK HERE for more information.